Captured as the work happens
Every answer, photo and voice note is dated and attributed as the field worker submits it over WhatsApp. A paper form filled in later, or back-dated in the van, carries none of that certainty.
If your team runs inspections across sites in Ireland, the records they create are personal and operational data. This page sets out where Quickler keeps that data, how it aligns with GDPR, and why a clean structured digital record gives you a far stronger audit trail than a stack of paper forms.
Where the data lives
Quickler hosts its data on EU servers in Germany, running on Hetzner infrastructure. For a firm operating in Ireland that means the inspection records, photos and dashboard data your team creates sit inside the European Union.
Quickler is rooted in UK compliance work, but the product is country-agnostic. It works anywhere WhatsApp works, and the hosting choice keeps Irish data within the EU.
How it aligns with GDPR
GDPR is the data-protection framework that applies in Ireland, given domestic effect through the Data Protection Act 2018 and supervised by the Data Protection Commission. Quickler is built to align with GDPR and to keep data inside the EU.
This page is general information rather than legal advice. Your firm still owns decisions that are specific to you: your lawful basis for processing, your retention periods, and who on your team can see which records. Quickler gives you a single structured record to manage those choices against, instead of paper scattered across vans and offices.
Paper versus a structured record
Every answer, photo and voice note is dated and attributed as the field worker submits it over WhatsApp. A paper form filled in later, or back-dated in the van, carries none of that certainty.
The output is a clean, machine-readable record with red, amber and green fault status, not a drawer of forms. When you need to show a regulator or client what happened on a given site, you find it in seconds.
A PDF can be exported from the record whenever a formal document is required. The structured record is the source of truth; the PDF is the convenience copy, not the other way round.
Common questions
On EU servers in Germany, run on Hetzner infrastructure. Inspection records, photos and dashboard data stay inside the European Union.
Yes, Quickler is built to align with GDPR, the same framework that applies in Ireland under the Data Protection Act 2018. This is general information, not legal advice; confirm your own obligations with your adviser.
No. Field workers answer over WhatsApp on the phone they already have, by text, voice note or photo. No app to install, no per-user fee. See our field compliance overview for how the workflow runs.
Yes. Upload any inspection or checklist form and Quickler builds it into a WhatsApp workflow, whether it is electrical, fire safety, plumbing, fleet or a site walk. Browse the workflows to see the range.