Every answer in its place
Each response, photo and fault status is held against the right item on the form. When an auditor or client asks for a specific check, you find it in seconds instead of leafing through paper or scrolling a camera roll.
If your crews carry out inspections, safety checks or compliance walks across New Zealand, the awkward part is rarely the work on site. It is where all that evidence ends up. Quickler keeps the record in one place, on EU servers in Germany, under GDPR-aligned practice, so you always know where your inspection data lives and can produce it on demand.
Where the data sits
Quickler workflows run over WhatsApp on the phone your field worker already carries. The answers, photos and voice notes do not stay scattered across personal devices. They are pulled into a single structured record hosted on EU servers in Germany, with infrastructure provided by Hetzner.
That matters for a few practical reasons:
For a New Zealand operator that means a clear answer to a simple question: where does our evidence actually live, and who can see it.
Privacy expectations
This is general guidance, not legal advice. New Zealand's privacy regime sets expectations around how organisations collect, hold, use and disclose personal information, including information held overseas on your behalf.
Quickler's approach gives you a documented basis to work from:
You stay responsible for your own obligations for your specific use case. What Quickler removes is the uncertainty about where the data is and how it is managed.
The audit trail
Each response, photo and fault status is held against the right item on the form. When an auditor or client asks for a specific check, you find it in seconds instead of leafing through paper or scrolling a camera roll.
The record is captured live, with timing and structure built in. There is no re-typing from a clipboard at the end of the week, and no question about which version of the form was used or when the work was done.
The primary record is a live, machine-readable dashboard with red, amber and green fault status. When a formal document is required for a client, insurer or regulator, you export a clean PDF from that same record. See the global field compliance overview for how this runs anywhere.
What it is not
Quickler is not tied to one trade or one country's certificate. It was rooted in UK compliance work, so its first examples are forms like EICR and CP12, but the engine is form-agnostic. You upload any inspection or checklist form and Quickler builds it into a WhatsApp workflow.
For New Zealand firms that spans electrical, gas, plumbing, HVAC, fire safety, facilities, fleet, construction, lone-worker and site checks. The data and privacy story is the same whatever the form: one structured record, EU-hosted, exportable on demand.
Workflows run in English today, with more languages on the roadmap. Pricing is in GBP, with EUR or USD on request.
Getting started
The fastest way to judge the fit is to send us a form you already use and watch it become a WhatsApp workflow, with the record landing on a dashboard you control.
From there you can decide how the data residency and audit-trail benefits apply to your operation. We can share hosting and processing details so your own privacy review has what it needs.
Start with the workflows overview, book a demo, or get in touch with a question about how your data would be handled.
Questions
On EU servers in Germany, with infrastructure provided by Hetzner, under GDPR-aligned practice. Your crews work from anywhere over WhatsApp, while the record itself sits on European infrastructure rather than on personal phones and paper.
As general information, New Zealand's privacy regime sets expectations around holding personal information, including overseas. GDPR-aligned EU hosting gives a documented basis for where data sits. Confirm your own obligations; we share details on request.
A structured digital record is searchable, time-stamped and machine-readable, with each photo and fault status against the right item. Paper gets lost and is hard to produce on demand. A PDF exports from the digital record whenever you need one.
No. They answer by text, voice note or photo over WhatsApp on the phone they already use. No app to install, no per-user fee. The clean structured record is built behind the scenes.