Data and privacy · New Zealand
Know where your inspection data lives.
Quickler keeps your field inspection record in one place, on EU servers in Germany under GDPR-aligned practice, so New Zealand firms can produce evidence on demand.
Where the data sits
EU-hosted records, on purpose
Quickler runs over WhatsApp on the phone your field worker already carries. Answers, photos and voice notes do not stay scattered across personal devices. They are pulled into a single structured record on EU servers in Germany, infrastructure provided by Hetzner, under GDPR-aligned practice. You can state plainly where your evidence lives and who can see it, on a manager dashboard rather than across a dozen phones.
Privacy expectations
How this relates to New Zealand
This is general guidance, not legal advice. New Zealand's privacy regime sets expectations around how organisations collect, hold, use and disclose personal information, including information held overseas. Quickler gives a documented basis: a single named hosting location, GDPR-aligned handling, and hosting details on request. You stay responsible for your own obligations; what we remove is the uncertainty about where the data is.
The audit trail
A structured record beats paper
Every answer in its place
Each response, photo and fault status is held against the right item. When an auditor asks for a check, you find it in seconds.
DefensibleTime-stamped and consistent
Captured live, with timing and structure built in. No re-typing from a clipboard, no question about which form was used or when.
ExportablePDF when you need a document
The record is a live dashboard with red, amber and green status. Export a clean PDF whenever a formal document is required.
Getting started
See your own form running
Send us a form you already use and watch it become a WhatsApp workflow, with the record landing on a dashboard you control. We can share hosting and processing details so your own privacy review has what it needs.
If your crews carry out inspections, safety checks or compliance walks across New Zealand, the awkward part is rarely the work on site. It is where all that evidence ends up. Quickler keeps the record in one place, on EU servers in Germany, under GDPR-aligned practice, so you always know where your inspection data lives and can produce it on demand.
EU-hosted records, on purpose
Quickler workflows run over WhatsApp on the phone your field worker already carries. The answers, photos and voice notes do not stay scattered across personal devices. They are pulled into a single structured record hosted on EU servers in Germany, with infrastructure provided by Hetzner.
That matters for a few practical reasons:
- You can state plainly where your inspection data is held, rather than guessing across a dozen phones.
- The hosting is run under GDPR-aligned practice, one of the more demanding data-protection standards in use.
- Access sits with the firm on a manager dashboard, not with whoever happened to take the photo.
For a New Zealand operator that means a clear answer to a simple question: where does our evidence actually live, and who can see it.
How this relates to New Zealand
This is general guidance, not legal advice. New Zealand's privacy regime sets expectations around how organisations collect, hold, use and disclose personal information, including information held overseas on your behalf.
Quickler's approach gives you a documented basis to work from:
- A single, named hosting location rather than informal storage on personal phones.
- GDPR-aligned handling that maps cleanly onto strong privacy principles.
- Hosting and processing details available on request, so you can complete your own assessment.
You stay responsible for your own obligations for your specific use case. What quickler removes is the uncertainty about where the data is and how it is managed.
A clean structured record beats a paper folder
Every answer in its place
Each response, photo and fault status is held against the right item on the form. When an auditor or client asks for a specific check, you find it in seconds instead of leafing through paper or scrolling a camera roll.
Time-stamped and consistent
The record is captured live, with timing and structure built in. There is no re-typing from a clipboard at the end of the week, and no question about which version of the form was used or when the work was done.
PDF when you need a document
The primary record is a live, machine-readable dashboard with red, amber and green fault status. When a formal document is required for a client, insurer or regulator, you export a clean PDF from that same record. See the global field compliance overview for how this runs anywhere.
Job-agnostic, not a single-form tool
Quickler is not tied to one trade or one country's certificate. It was rooted in UK compliance work, so its first examples are forms like EICR and CP12, but the engine is form-agnostic. You upload any inspection or checklist form and quickler builds it into a WhatsApp workflow.
For New Zealand firms that spans electrical, gas, plumbing, HVAC, fire safety, facilities, fleet, construction, lone-worker and site checks. The data and privacy story is the same whatever the form: one structured record, EU-hosted, exportable on demand.
Workflows run in English today, with more languages on the roadmap. Pricing is in GBP, with EUR or USD on request.
See your own form running
The fastest way to judge the fit is to send us a form you already use and watch it become a WhatsApp workflow, with the record landing on a dashboard you control.
From there you can decide how the data residency and audit-trail benefits apply to your operation. We can share hosting and processing details so your own privacy review has what it needs.
Start with the workflows overview, book a demo, or get in touch with a question about how your data would be handled.
Data and privacy, answered
Where is my inspection data stored?
On EU servers in Germany, with infrastructure provided by Hetzner, under GDPR-aligned practice. Your crews work from anywhere over WhatsApp, while the record itself sits on European infrastructure rather than on personal phones and paper.
Does EU hosting suit New Zealand?
As general information, New Zealand's privacy regime sets expectations around holding personal information, including overseas. GDPR-aligned EU hosting gives a documented basis for where data sits. Confirm your own obligations; we share details on request.
Why not just keep paper?
A structured digital record is searchable, time-stamped and machine-readable, with each photo and fault status against the right item. Paper gets lost and is hard to produce on demand. A PDF exports from the digital record whenever you need one.
Do field workers need an app?
No. They answer by text, voice note or photo over WhatsApp on the phone they already use. No app to install, and you only pay for active users. The clean structured record is built behind the scenes.