What is a site inspection?

A site inspection is a structured assessment of conditions, progress, or compliance at a construction or operational site. It involves checking specific items against a standard, recording defects, and producing evidence of the visit.

How does WhatsApp site inspection capture work?

Quickler sends the engineer a WhatsApp conversation with inspection questions in sequence. The engineer replies by text, voice note, or photo. All responses are structured automatically without manual entry.

What happens to photos taken during a site inspection?

Photos are attached in WhatsApp and automatically associated with the relevant inspection question. They appear in the correct section of the PDF report and are stored in the dashboard.

What does a Quickler site inspection report look like?

The PDF report lists every question and answer, with inline photos and transcribed voice notes, formatted consistently across all inspections. It includes engineer name, date, and site reference.

How do managers access site inspection records?

Managers see a live dashboard showing all submissions with traffic light fault status. PDF reports are also emailed within 90 seconds of submission and stored for download.

Does the engineer need training to use Quickler for site inspections?

No. Engineers use WhatsApp, which they already know. There is no new app or interface to learn.

Site Inspections

WhatsApp site inspections for UK field teams. Capture on site. PDF to the manager in 90 seconds.

A site inspection is a structured visit to assess conditions, progress, or compliance. Quickler captures site inspection data through a WhatsApp conversation: engineers answer questions by text, voice note, or photo on site, and Quickler produces a PDF report or dashboard record automatically.

What it covers

Structured capture for any site inspection type.

A site inspection typically covers some or all of the following:

Condition of existing structure or installation
Progress against specification
Identification of defects, hazards, or non-conformances
Photographic evidence of specific items
Confirmation of compliance with drawings or standards
Notes on actions required or agreed

Quickler builds the inspection sequence from your existing form, spec, or compliance manual. Upload it and the workflow is configured automatically.

Voice notes

Engineers speak. Quickler transcribes.

Typing on a building site is slow. Voice notes are fully supported across every inspection workflow.

The engineer speaks a 30-second voice note describing conditions, findings, or actions required. Quickler transcribes it automatically and places the text in the correct section of the report.

Speaking a voice note is faster than completing a paper form and produces a more accurate record than handwritten notes taken under pressure.

Photos

Photos attached in WhatsApp. Filed in the report automatically.

Attached in WhatsApp

Same as sending a photo to a colleague

The engineer takes a photo and attaches it in the WhatsApp conversation. No separate upload. No emailing photos afterwards.

Linked to the question

Associated with the right section automatically

Quickler links each photo to the specific inspection question it answers. In the PDF report it appears inline, in the correct section.

Stored permanently

In the dashboard record. Retrievable at any time.

Photos are stored against the inspection, not in anyone's phone or personal chat. They are retrievable by job, site, date, or engineer from the manager dashboard.

The report

What the PDF inspection report looks like.

The PDF report contains:

Engineer name, date, time, and site reference
Every inspection question with the engineer's answer beneath it
Inline photos in the relevant sections
Transcribed voice notes presented as plain text
A summary of any items flagged red or amber

The report is formatted consistently across all inspections, making it straightforward to compare reports from different dates or engineers on the same site.

Manager view

Dashboard and PDF. Both within 90 seconds.

Live dashboard — inspection submissions appear as rows with traffic light status. Red means a defect or non-conformance requiring action. Amber means an item worth noting. Green means the inspection passed. Managers can filter by engineer, date, or site.

PDF report — emailed to the manager within 90 seconds of the engineer completing the WhatsApp conversation. Stored in the dashboard and available for download at any time.

Managers do not need to chase engineers for forms or follow up on missing submissions.

FAQ

Common questions.

Does the engineer need training?

No. Quickler asks the questions. Engineers reply as they would to any WhatsApp message. There is no new interface to learn and no separate app to install.

What sectors does this cover?

Structural engineering, M&E contracting, gas safety, electrical installation, general construction, facilities management, and any sector requiring documented site visits.

Can the inspection form be customised?

Yes. Upload your existing form, spec, or compliance manual and Quickler builds the inspection sequence from it automatically.

What if a fault is found?

Critical faults trigger an immediate manager notification. The fault stays flagged on the record until it is explicitly resolved — it cannot be accidentally overwritten.

How are records stored?

All records are stored on UK-based servers, timestamped, and linked to the engineer, job, and site. They are accessible from the manager dashboard and exportable as PDF.

Can the same asset be tracked across multiple inspections?

Yes. Quickler tracks fault history per asset across visits. Recurring faults on the same asset are surfaced automatically — they do not appear as separate unconnected events.