Quickler Invoices & Purchase Orders

Purchase order and invoice workflow software for businesses that need firmer control.

This part of Quickler is for businesses that have outgrown improvised finance admin. The focus is straightforward: cleaner approvals, proper records, and less time wasted chasing paperwork.

Best fit

Operations and finance teams with approval bottlenecks

Useful when purchase orders still live in email chains, loose templates, and scattered files, and nobody quite trusts the trail.

Delivered proof

Real PO workflow system already built

This is not hypothetical. Quickler has already built a purchase order platform with guided entry, approval routing, PDF output, history cloning, and indexing.

What this solves

Fewer gaps, less faff

The aim is not to add another system for the sake of it. It is to cut errors, speed up repeat work, and make the process easier to follow.

What it covers

Purchase order workflow, approval routing, invoice-ready document generation, and the surrounding internal process that usually ends up patched together by hand.

Typical features

  • Guided purchase order entry
  • Saved suppliers, addresses, and common line items
  • Approval routing and approval status tracking
  • Branded PDF output
  • Document indexing and searchable record keeping
  • Repeat-order memory and history cloning

Who should enquire

Businesses with enough purchasing volume to feel the pain, but no appetite for an overgrown enterprise system that bears little resemblance to how the work is actually done.

Demo available: demo.lochross.com

What It Looks Like

Approval flow and finished paperwork

Approval email

The approver gets a clear decision email

Instead of a vague forwarding chain, the approver gets a proper summary with the key details and one obvious next action.

Example approval chain

A proper chain, not a loose email trail

This demo uses clearly fictional names and companies, but the workflow shape is the same: named approvers, clear status, generated PDFs, and proper filing links.

PO-SHIRE-004 Second Breakfast Supplies Ltd
Approved
Requested by Frodo Baggins
Approver Gandalf the Grey, Steward
Total £1,248.00
PDF Paperless Clone
Document output

A finished PDF people can actually use

The output matters as much as the workflow. This is the sort of finished document the system produces once the order has been checked and approved.

Preview of a finished purchase order PDF produced by the workflow
Download demo PDF Made-up names and data, matching the page demo.
Case study

PO workflow platform

See the system Quickler already built for guided PO entry, approval routing, PDF generation, and indexing.

 Next step

Ask for a scoping conversation

A good enquiry explains the current PO or invoice process, where approval gets stuck, and where documents go astray.

 If broader

Need more than invoices and POs?

If the problem spills beyond purchasing and finance admin, the Custom lane is the better route.

Need a cleaner PO or invoice process?

Show the current process, who approves what, and where the drag sits now.

Contact Quickler