Scheduled WhatsApp message
At the configured time — typically before the first job of the day — Quickler sends the engineer a WhatsApp message prompting them to begin the check. No manual trigger from the office.
A van safety check is a structured inspection confirming a company vehicle is roadworthy and safe for use. Quickler runs van safety checks via WhatsApp: the engineer receives questions on their phone, replies by text or photo, and the completed record goes to the manager automatically.
Legal position
UK employers have a legal duty of care under the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999. The practical requirement is not just that checks happen — it is that checks can be demonstrated to have happened.
Most fleet insurance policies also require evidence of regular pre-use inspections. DVSA guidance and industry codes in gas, electrical, and construction sectors expect documented checks as standard.
"We do daily checks" is not the same as "we can prove we do daily checks."
The check itself
Quickler builds the check sequence from your existing form or checklist. Upload it and the workflow is configured automatically.
How it works
At the configured time — typically before the first job of the day — Quickler sends the engineer a WhatsApp message prompting them to begin the check. No manual trigger from the office.
The engineer replies to each question by text — pass, fail, or a short description. The conversation guides them through every item in sequence.
Where the workflow requires photographic evidence — tyre condition, load securing, visible damage — the engineer attaches a photo in WhatsApp. Quickler links it to the relevant check automatically.
Quickler identifies any items marked as failed or requiring attention. Faults are flagged red in the manager's dashboard immediately.
The completed check — all responses, photos, and flagged faults — appears on the manager's dashboard in real time. A PDF is also emailed within 90 seconds of submission.
FAQ
UK employers have a duty of care to ensure company vehicles are roadworthy. Most fleet insurance policies require evidence of regular checks. Documented pre-use inspections are standard across gas, electrical, and construction sectors.
The fault is flagged red on the dashboard, included in the PDF report with the engineer's description and any photo, and the manager is notified immediately. The timestamped record is the audit trail.
Yes. Quickler sends the check to the engineer at a configured time each day. No manual trigger is required from the manager.
No. Engineers use WhatsApp, which they already have. There is nothing to install and no login to remember.
Every check is timestamped and linked to the individual engineer. Records are stored on UK-based servers, accessible from the manager dashboard, and exportable as PDF at any time.
Quickler flags missed or incomplete checks automatically. Managers see outstanding items on the dashboard without having to chase individually.