What is Quickler?

Field compliance capture via WhatsApp. PDF reports and dashboard records. No app required.

Quickler is a UK field compliance platform. Engineers receive questions by WhatsApp, reply by text or voice note, and attach photos. Quickler structures the responses and produces either a PDF report or a live dashboard record automatically.

How it works

One WhatsApp conversation. One structured record.

Quickler sends the engineer a WhatsApp conversation triggered by a schedule, a manager action, or a client event. The engineer answers each question on their phone — the same way they already use WhatsApp.

  • Engineer receives a WhatsApp message with the first question
  • They reply by text, voice note, or photo
  • Quickler transcribes voice notes and structures every answer automatically
  • On completion, a PDF report is emailed to the manager within 90 seconds
  • Fault data is written to a live dashboard with red, amber, or green status per item

There is no separate app to install. Engineers use the WhatsApp account they already have.

Who it's for

UK trades firms with field teams.

Quickler is built for UK trades and compliance firms with field teams. Current customers include:

  • Mechanical and electrical contractors
  • Safety inspection firms
  • Structural engineers
  • Van fleet operators
  • Any business with engineers working on site who need to submit compliance data

Firms typically use it when paper-based records are causing delays, when PDFs are being emailed in from photos of handwritten forms, or when managers have no real-time visibility of site activity.

Output

Two output types depending on the workflow.

PDF report

Structured document emailed to the manager

Every question and answer from the WhatsApp session, including photos and voice transcriptions. Emailed within 90 seconds of the engineer submitting the final answer.

Dashboard record

Traffic light status per item

A row in the Quickler dashboard showing red, amber, or green status for each item in the check. Managers see every engineer's submissions in one view, in real time.

Compliance certificate

PDF certificate delivered and filed automatically

For certificate workflows, the completed PDF is emailed to the manager with a one-click approval option. Timestamped and stored against the job automatically.

Versus paper

How it differs from paper or spreadsheets.

Paper and spreadsheets create three problems: late submission, illegible handwriting, and no audit trail. Quickler replaces the form with a conversation the engineer has on the phone they are already holding.

  • No printing, scanning, or emailing of paper forms
  • No manual data entry into a spreadsheet
  • Records are timestamped automatically
  • Managers see status in real time, not the next morning
  • Voice notes are transcribed — engineers do not need to type long answers

Use cases

Three primary workflows.

  • Van safety checks — scheduled pre-use vehicle inspections via WhatsApp, with automatic fault flagging and manager notification
  • Site inspections — structured field capture with photo and voice note support, producing PDF reports on completion
  • Compliance certificates — certificate generation from a WhatsApp conversation, with one-click manager approval by email

Quickler is built specifically for the UK market. All data is stored on UK-based servers in accordance with UK data protection law.

FAQ

Common questions.

Does it require an app?

No. Engineers use WhatsApp, which they already have. There is nothing to install and no login to remember.

What does Quickler produce?

A PDF report emailed within 90 seconds of submission, and a dashboard record with red, amber, and green fault status per item.

Do engineers need training?

No. Quickler asks the questions. Engineers reply as they would to any WhatsApp message. There is no new interface to learn.

Is it UK only?

Yes. Quickler is designed for the UK market and stores all data on UK servers.

How is compliance data stored?

All responses, photos, and reports are stored securely and linked to the engineer, job, and date. Managers access records through the Quickler dashboard. Data is retained in accordance with UK data protection law.

How do I get started?

Sign up for a free trial at app.quickler.co/signup. Setup takes less than a week from sign-up to first live workflow.