Inspections and compliance records, captured over WhatsApp.

Quickler is a WhatsApp-native platform for inspections, audits and compliance records, rooted in UK compliance and working anywhere WhatsApp does. Any team builds its own workflows. The person on the job receives the questions by WhatsApp, replies by text or voice note, and attaches photos. Quickler structures the responses into a shareable web report and a dashboard record automatically, with an optional PDF export. It runs any inspection, audit or checklist a firm can describe, not just one trade. Quickler works in any country.

One WhatsApp conversation. One structured record.

Quickler sends the person on the job a WhatsApp conversation triggered by a schedule, a manager action, or an event. They answer each question on their phone, the same way they already use WhatsApp.

• They receive a WhatsApp message with the first question
• They reply by text, voice note, or photo
• Quickler transcribes voice notes and structures every answer automatically
• On completion, a shareable web report is ready and the manager is notified
• Fault data is written to a live dashboard with red, amber, or green status per item
• A group or head office sees one dashboard across every site or location
• A PDF export is available whenever a file is needed

There is no separate app to install and no login to remember. The person on the job uses the WhatsApp account they already have.

Any team that inspects, audits or keeps records.

Quickler is a general system. Any firm builds any workflow shape, so it is not limited to one sector. It is rooted in UK compliance and used across English-speaking markets including the UK, Ireland, the United States, Canada, Australia and New Zealand. Teams using it include:

• Care homes and domiciliary care (CQC and Care Inspectorate mock inspections, IPC audits, health and safety walks, medication and safeguarding records)
• Nurseries and early years (ratio and safeguarding checks, daily records, premises safety)
• Schools, colleges and universities (premises and estates condition surveys, fire safety records, playground and asbestos checks)
• Estates, facilities and cleaning firms (cleaning audits, site walkrounds, opening and closing checklists)
• Field-services trades (EICR and CP12 certificates, structural and site inspection reports, van safety checks)
• Any team that inspects, audits or keeps a compliance record from the field

Firms typically use it when paper-based records are causing delays, when checks are written up later from photos of handwritten forms, or when a group has no real-time visibility across its sites.

Two output types depending on the workflow.

Structured document emailed to the manager

Every question and answer from the WhatsApp session, including photos and voice transcriptions. Emailed automatically once the engineer submits.

Traffic light status per item

A row in the quickler dashboard showing red, amber, or green status for each item in the check. Managers see every submission in one view, in real time, across every site or location.

PDF certificate delivered and filed automatically

For certificate workflows, the completed PDF is produced and stored against the job, timestamped automatically.

How it differs from paper or spreadsheets.

Paper and spreadsheets create three problems: late submission, illegible handwriting, and no audit trail. Quickler replaces the form with a conversation the person on the job has on the phone they are already holding.

• No printing, scanning, or emailing of paper forms
• No manual data entry into a spreadsheet
• Records are timestamped automatically
• Managers see status in real time, not the next morning
• Voice notes are transcribed, so nobody needs to type long answers

Example workflows.

• Care and education: mock inspections, IPC and health and safety audits, premises and estates condition checks, captured on site with photos
• Facilities and cleaning: scheduled cleaning audits, site walkrounds and opening or closing checklists, with automatic fault flagging
• Site inspections, structured field capture with photo and voice note support, producing reports on completion
• Compliance certificates, certificate generation from a WhatsApp conversation, with one-click manager approval

Quickler has deep roots in UK compliance and is used by firms across the UK, Europe, the United States and other English-speaking markets. All data is stored on EU servers under a GDPR-aligned, UK-GDPR-compliant data protection regime.

Common questions.

Does it require an app?

No. The person on the job uses WhatsApp, which they already have. There is nothing to install and no login to remember.

What does quickler produce?

A shareable web report and a permanent dashboard record with red, amber, and green fault status per item. A PDF export is available whenever you need a file.

Does anyone need training?

No. Quickler asks the questions. The person on the job replies as they would to any WhatsApp message. There is no new interface to learn.

Is it only for trades?

No. Quickler is a general system used by care homes, nurseries, schools, universities and estates, cleaning firms and field-services trades. Any firm describes its own inspection or audit and runs it as a WhatsApp workflow.

Is it UK only?

No. Quickler works anywhere WhatsApp does. It has deep roots in UK compliance frameworks such as CQC, the Care Inspectorate, EICR and CP12, and the same engine builds inspection and audit reports for firms across Europe, the United States and other English-speaking markets. You can upload any inspection form, in any country, and run it as a WhatsApp workflow. Data is stored on EU servers. More on using quickler outside the UK.

How is compliance data stored?

All responses, photos, and reports are stored securely and linked to the person, job, and date. Managers access records through the quickler dashboard. Data is retained in accordance with UK data protection law.

How do I get started?

Start free at app.quickler.co/signup. The free tier gives you 20 reports a month with no card, so there is no trial clock; you upgrade when you outgrow it. Setup takes less than a week from sign-up to first live workflow.